RID has a number of committees with members appointed by the Board. The following questions and answers apply to all committees.
How are committees organized?
The committee is led by a chair that serves a two-year term with the support of the board and headquarters staff liaisons. Volunteer leaders work to meet the assigned scope of work within the two year term. Volunteer leaders may be asked to serve on one or more task force or workgroup which align with the scope of work identified for this committee. Each volunteer leader is appointed for a two-year term and may be re-appointed for up to three consecutive terms. Terms begin, once appointed, at the completion of the RID Biennial National Conference.
How often does it meet?
The committee generally holds at least quarterly conference call meetings each year (visually accessible conference calls, when appropriate). Between conference calls, email correspondence occurs to further the work of the committee. Face-to-Face meetings, which are budgeted for and hosted on an as-needed basis, are decided upon by the board and headquarters staff. The committee must submit a request to the board including a clear rationale for the face-to-face along with an agenda of the work to be accomplished during the meeting time. Additional travel for meetings and/or educational initiatives may be necessary depending on the scope of work.
Who pays my expenses?
Volunteer leaders, if approved, for travel to attend a face-to-face meeting will be reimbursed travel and lodging expenses and given per diem for meals. (See Volunteer Leadership Manual for additional details regarding reimbursements.) All other extraneous travel requests may be discussed on a case-by-case basis with the board and headquarters staff liaisons.
What are my responsibilities as a Volunteer Leader?
Volunteer Leaders are expected to attend all committee meetings and assist in accomplishing the tasks set forth in the scope of work and ultimately support the implementation of RID’s Strategic Plan. An agenda must be developed prior to each meeting with each agenda item pointing to a task within the scope of work. (See Volunteer Leadership Manual for more information regarding position descriptions for each volunteer leader.)
The volunteer chair will review the scope of work and provide feedback related to the tasks, priorities, timelines, workflow, etc., to the board and headquarters staff liaisons at the beginning of every term. Throughout the term, the chair will work with the committee to provide a progress report to the board and headquarters staff liaisons prior to each scheduled board of directors meeting. Should the committee seek to address a project or issue outside the originally assigned scope of work, a formal request for that work assignment would need to be made via the progress report. Changes in the committee’s scope of work must have prior approval from the board.
At the end of the term, the chair will submit a final profess report to the board and headquarters staff liaisons indicating the outcomes of the committee term, as well as make recommendations for future projects and initiatives for consideration by the board.