2015 RID Conference
August 8-12, 2015
Hyatt Regency New Orleans
New Orleans, Louisiana
Standing Rules of the Business Meeting of the
Registry of Interpreters for the Deaf, Inc.
- Applicability. These standing rules shall apply during the RID business meeting, Part 1 (Session 1) on Monday, August 10, 2015, from 2:00 to 6:00 p.m. Central Time; the RID business meeting, Part 2 (Session 2) on Tuesday, August 11, 2015, from 8:30 a.m. to 12:30 p.m. Central Time; and during any other business meetings as may properly be called during this conference.
- Legal Compliance. These standing rules comply with the laws and ordinances of the City of New Orleans, Orleans Parish, the State of Louisiana, and the United States of America, as well as the RID Articles of Incorporation and Bylaws. Any additional standing rules that may be proposed, pursuant to Standing Rule 15, also must comply with the laws and ordinances of these jurisdictions, and with the RID Articles of Incorporation and Bylaws.
- Official Language. The official language of the business meeting is American Sign Language. Interpretation into, or between, American Sign Language, English, and Spanish will be provided as appropriate.
- Civility. RID members and guests in attendance during the business meeting shall conduct themselves with utmost civility, and with respect for others. All debate and discourse during the business meeting shall be focused on the matter at hand. No one may make disparaging remarks about individuals, organizations, companies, or conference sponsors
- Scope of Standing Rules 3 and 4. While Standing Rule 3 (Official Language) and Standing Rule 4 (Civility) apply to the business meeting, they should be construed to extend to all programs and activities during the RID Conference, including but not limited to plenary sessions, forums, and workshops; council, committee, task force, and member section meetings; regional caucuses; and social events.
- Conduct of Meeting. The RID President shall serve as chair of the business meeting.
- Meeting Check-in. To facilitate the establishment of a quorum, members are expected to arrive, check in with the Credentials Committee, and be seated in the meeting room at least ten minutes prior to the opening of each business session.
- Quorum. At the beginning of each session (part) of the business meeting, the Credentials Committee shall determine whether a quorum exists, and shall report to the chair when there are 200 or more voting members in attendance. Once a quorum is established, the chair may proceed with business items on the agenda, in the order presented.
- Presumption of a Quorum. Once a quorum is established, the continued presence of a quorum is presumed unless the chair or a member notices that a quorum no longer appears to be present. The procedures to follow if a quorum no longer appears to be present are described in Robert’s Rules of Order Newly Revised, 11th Edition, on page 349, lines 8 to 28.
- Proceedings in the Absence of a Quorum. If a quorum is not present at the beginning of a session, or if a quorum is no longer present during a session, the members in attendance may make and receive reports, present awards, and conduct other non-business activities. The only motions that are in order in the absence of a quorum are fix the time to which to adjourn, adjourn, or recess. Simultaneously, every effort should be taken to obtain a quorum, as described in Robert’s Rules of Order Newly Revised, 11th Edition, on pages 347-348.
- Committee on Minutes. A committee consisting of one member from each region, selected by the president, will review and finalize the conference business meeting minutes no later than thirty (30) days after the conference. The Board of Directors shall approve the conference minutes at its first meeting after this thirty-day period.
- Motions or Resolutions.
- Only voting members in good standing, the Board of Directors, committees, task forces, member sections, and affiliate chapters, have the right to submit motions or resolutions.
- No proposed amendments to the RID Bylaws were received by 90 days in advance of the first day of the business meeting (May 12, 2015). However, voting members may propose bylaws amendments from the floor if time permits, and ask for online voting pursuant to the RID Bylaws, Article IX, Mail Referendum.
- Motions or resolutions that do not reference the RID Bylaws should have been submitted by July 11, 2015, which was 30 days in advance of the first day of the business meeting.
- Motions, received prior to July 11, 2015, will be presented in the following order:
- Board (national)
- Committees (national)
- Task Forces (national)
- Regional (region) Affiliate Chapters
- Motions proposed for the first time during the conference business meeting, and those submitted after the July 11, 2015 deadline, may be placed on the agenda under New Business, but will be considered only if time permits.
- All motions or resolutions must include the following elements:
- Primary submitter(s) name(s) and contact information